Excited to learn more? Sign up for the “First Class” Pocket Letters™ Intro Course with Founder, Janette Lane

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As owner of the Pocket Letter Pals™ Network and the Pocket Letter Pals™ Facebook group, I’ve had the opportunity to mediate a lot of failed swaps. Like. Heaps and heaps!  (I also want to take the opportunity to thank my Admins who also mediate and try to resolve these issues even moreso! Thank you!) It’s a fact, there are people who flake. They arrange swaps and then don’t follow through. It happens and I’m really sorry about it. I wish it didn’t happen, but it does.  Now I know it’s hard to believe, but the majority of the time, it’s not intentional. There are snail mail scam artists, but those make up a small percentage of failed swaps. People usually flake for one of the following reasons:

-Overwhelmed with the amount of swaps they’ve taken on.

-Lack of communication.

-Unexpected emergency.

-Lost their penpal’s contact information (usually because of 1).

-Lack of funds.

I can’t guarantee a 100% foolproof method for successful swaps, but I can share 5 HELPFUL TIPS for a smoother swapping experience!

1. GET CONTACT INFORMATION

I’ve run into many situations where one swap partner forgot to write down who they were swapping with and where they arranged the swap. It can get overwhelming especially if you’re swapping with multiple people at one time and reaching out across platforms. Some swap only on my network, others swap on Instagram… Regardless, WRITE IT DOWN. Get names and email address.  Better yet, get my Pocket Letters™ TrackerPrintable! It’ll help you organize all the details of your swap.

2. COMMUNICATE

It’s important to COMMUNICATE. COMMUNICATE. COMMUNICATE. You need to be willing to discuss details of your pocket mail swap so that everyone is on the same page. Here’s some questions to ask: Will this be a one-time swap? Will there be a deadline?  Will your letter have goodies? Will there be a theme? When will the “send-by” deadline be? Use the FREE POCKET LETTER COMMUNICATION GUIDE (click link to download) to make your swap go smoothly, and if there’s something you’re concerned about, like allergies,please mention it to your Pal. Once communication breaks down, it’s a good indicator of what’s to come—a bad swap. Also remember to be open and flexible to themes, styles, and ideas. There are some who have used the POCKET LETTER COMMUNICATION GUIDE as a “LET ME COMMUNICATE MY DEMANDS” GUIDE. Being communicative does’t mean you have to be mean.  Be cool guys! Be cool!

3. CHECK YOUR PAL’S SWAP HISTORY

Sometimes it’s best to do a little research! I’m not talking about full on Facebook, social media-stalking. I’m talking about searching through profile and group history for swap confirmation!  If you’re on the Pocket Letter Pals™ network, go to your potential Pal’s page and look at their profile. Are there messages from past swap partners thanking them for their fulfilled swaps? Are there pictures of their creations (both incoming and outgoing letters)? The same goes for the Pocket Letter Pals™ Facebook group.  Search the group history by putting your partner’s name in the Search box. Are others posting that they’ve received their snail mail? Are they active group participants? Are they arranging too many swaps? (This can be a RED flag!) These searches can be so telling!

4. BE PATIENT IF THERE IS A SETBACK

I want to say that half of late swaps are due to delivery services. So much can go wrong with your letter in transit (insufficient postage,  s l o w  service, illegible handwritten address, and inclement weather) I’m serious. Sending something via mail can be risky business. I’ve had a few letters get mangled in sorting machines only to get the pieces returned to me in a sandwich bag. It happens. So just keep that in mind. Also remember that LIFE HAPPENS. People get sick. Sometimes they even forget about a deadline without any sort of malicious intent. Some people are naturally forgetful. Like ME!  If your partner communicates a setback (within reason), then just wait it out. Be patient. It will most likely work out!

5. GET TRACKING

This option does not work with international mail, but you can definitely get tracking information and confirmation for domestic deliveries. This helps for multiple reasons. Mainly, if someone reports a member for a failed swap, they can prove it by showing that a letter was sent and delivered. A lot of times the person reported will say that they never received anything. Tracking helps clear up any confusion quickly!
I know this may be hard to believe, but I’ve had my share of failed swap experiences. However, the good experiences BY FAR outweigh the bad ones! 

I hope these tips were helpful! You can always share your tips too! And also please don’t forget to check out my Pocket Letters™ Tracker! It helps! Plus when you make your purchase, the file is yours to keep and print (as many copies as you need)!

Thanks for reading Pals! Until next time!

Hello friends! Today I’m sharing my Pocket Letter Guide that gives an explanation about what to include in your pocket mail. This guide is very similar to the one I posted on my Youtube video, “Basic Pocket Letter Tutorial,” but it provides more details. I’m going to “walk” you through the different components of one layout and I’ve included the file above so you can download it.

You can also download my FREE CHECKLIST for everything you need to start!

Basically this creative mailing method is a typical penpal letter as a WHOLE. It consists of a letter, a mail tag (optional), and other paper tidbits and goodies. Each part of the penpal letter is put in a different pocket. Do you have to include each component? Nope! Just make sure you include a letter to your Pocket Letter Pal! That’s pretty much the only “rule”. (If you don’t want to include a letter, then let your Pal know ahead of time!)

LETTER
The letter doesn’t have to be long. Introduce yourself and let your Pocket Letter Pal know more about you. Tell them where you’re from, what you do for a living, etc. You can write it on a normal sized piece of paper, fold it up, and tuck it in one of the pockets.

EPHEMERA
This is a quick way to spruce up your letter. You can include die cuts, cute paper bits, vellum paper, etc.

STICKERS
You can tuck a few stickers in this pocket. No sweat, right?

MAIL TAG
Mail tags are popular in the penpal community. What’s a mail tag? It’s a specific set of questions that are asked so your Pocket Letter Pal can answer in his or her reply to you. Make the questions on the shorter side, and only as a few. Some questions I tend to ask are:

-What are your TOP 5 Favorite movies?
-Best book you read last year?
– Chocolate or Vanilla?

These questions can be as creative as you’d like. If you’re only doing a one-time swap, then these aren’t practical since you’ll only be exchanging once. But it is a good idea if you are planning on swapping Pocket Letters indefinitely.

POCKET LETTER EXPLANATION
The “Pocket Letter Explanation” card gives a brief overview of Pocket Letters and how Pocket Letters work. You can send this in one of your pockets for your penpals who don’t know what Pocket Letters or Pocket Letter Pals are. You can download and print one I’ve designed myself. It’s available for free along with some custom-sized quotes. Click here: Free Pocket Letter Pals Download.

ABOUT ME
I’m including an “ABOUT ME” section in each letter I create. I’m writing down little short tidbits of things I like or dislike, hobbies, etc. This is what I include in mine:

Name
Online usernames
Things I Love
List of Hobbies

Here’s an example:

Hello! My name is Janette and I blog at Janette Lane Blog. I’m married to my wonderful husband, Lovey. We live in sunny CA where we lead a happy life, by the grace of God. Aside from my regular 9-5, I enjoy blogging, making snailmail, papercrafting, reading, and going on adventures with my husband. You can find me online on FB as Janette Lane or on my Instagram as @janettelaneblog. Hope we can continue connecting there!

Or you can also do bullet points!

QUOTE
I think quotes are good to include. Just think how fun it’ll be (once you’ve swapped a lot of letters) to flip through your collection! Two quotes are available on the FREE Pocket Letter Printable.

Check out the Pocket Letters™ shop for some affordable printables!

MISC
You can include pretty much anything you can think of in this pocket. I wrote a post that lists items you can “pocket”. Click here: Pocket Letter Ideas . The list is not exhaustive, but you can find even more inspiration for what to put in your Pocket Letters on this video tutorial:

TEA
Tea packets are the perfect size for this snail mail project! You don’t have to include it, but you can if you want.. I love tea, so I enjoy getting them!

 

Remember, your Pocket Letter doesn’t have to be EXACTLY like this.. This is just a GUIDE. Be creative and have tons of fun!

To find Pocket Letter Pals in your area or around the world and to begin swapping Pocket Letters™, please sign up for an account at www.pocketletterpals.com. You can even sign up with your Facebook Login Info. Thank you!

 

Excited to learn more? Sign up for the “First Class” Pocket Letters™ Intro Course with Founder, Janette Lane

 

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Pocket Letters™ Shop: http://www.pocketlettershop.com
Pocket Letters™ Newsletter & Updates: http://eepurl.com/bB9kwz
To Find Pals to swap with, join: http://www.pocketletterpals.com
Instagram: @janettelaneblog & @pocketletters
Email: janette@pocketletters.com
YouTube: http://www.youtube.com/thejanettelane